All Assistant Professors are supported by the Department of Medicine's Faculty Mentorship Program. The program has two complementary components:
- Ongoing engagement with a Primary Academic Mentor and Clinical Mentor
- At least one meeting per year (typically September-December) with members of a Mentoring Committee convened by either the Department or your Division
Getting Started With Your Primary Mentor(s)
Establish a schedule of regular meetings.
- You might informally interact with your primary mentor in the clinic, hospital, laboratory, or hallways. While these conversations are valuable (particularly for getting timely input on pressing issues), it is also essential to have more focused, comprehensive discussions about your goals, needs, questions, challenges, and overall career progression.
- If your primary mentor is actively working with you in research or other projects, you are likely to meet weekly or biweekly. But remember to set aside some meeting time to explore other essential career development topics.
- If your primary mentor's research or clinical interests do not overlap with yours, you might meet less often. We recommend meeting at least quarterly. If your Division has specific expectations for meeting frequency, follow those.
Plan ahead to make the most of your mentoring interactions.
- Consider using this sample meeting agenda to help you prepare for discussions with your mentor. This tool can also be used to capture ideas and action items generated during the meeting.
- This article from Academic Medicine offers strategies for "mentoring up" -- an approach in which a motivated mentee takes ownership of and directs the mentoring relationship, making the mentor's job easier and the relationship more satisfying and productive for both.
Know your track and routinely update your CV
- All Medical School faculty are appointed on a specific track. The criteria for promotion in each track differ, so you should become familiar with these. Periodically review how well your activities and accomplishments are aligning with your track's expectations.
- A CV is the primary record of your professional experience and achievements as a faculty member. Thus, you should keep this document up to date, periodically reviewing it with your mentor. Faculty CVs are also sent to the Dean's office annually and must be in the Medical School CV format. Tip: Record new activities on your CV immediately when they start or finish!
Preparing For Your Mentoring Committee meeting
Mentoring Committee meetings are coordinated by staff from either your Division or the Department's Office of Faculty Affairs and Diversity.
You will be contacted by email to schedule a Committee Meeting time that works for you and your primary mentor. You will also receive instructions for completing the following pre-meeting tasks:
- Updating your CV
- Completing the Department's online Individual Development Plan
- Preparing a few informal slides (or short bulleted handout) to showcase a sample of your recent accomplishments and pose specific topics you would like to discuss during the meeting
Additional Resources For Mentees
Top 10 Tips to Maximize Your Mentoring Relationship. This article from Science Careers describes approaches you can take to derive the most benefit from your interactions with mentors.
Medical School Master Mentoring Program. This initiative provides additional, short-term mentorship to faculty in the form of brief, focused consultations with senior faculty members who excel as mentors and are highly committed to helping other faculty develop successful careers. Consultation with a Master Mentor can be requested online through the program website.
Building a Strong Multidisciplinary Mentoring Team. This recorded seminar (9/18/2017) from our Clinical and Translational Science Institute explains the value of having multidisciplinary mentorship and offers strategies for building a high functioning mentoring team.
Mentoring Map. This tool from the National Center for Faculty Development and Diversity (NCFDD) helps you discern which of your mentorship needs are already being met (and by whom) and where there are gaps. The map is organized around common faculty mentorship needs such as access to opportunities, substantial feedback, and emotional support. You can access other valuable NCFDD resources by activating your University of MN institutional membership.
National Research Mentoring Network (NRMN). NRMN is part of the National Institutes of Health's efforts to diversify the biomedical research workforce.
NRMN offers resources that emphasize the benefits and challenges of diversity, inclusivity, and culture within research mentoring relationships. Membership is free. Resources include guided virtual mentorship experiences, mentor/mentee training programs, and grant writing coaching groups.
Phase-Specific Mentorship Resources. The materials on this website are framed around the four phases of a mentoring relationship: Selection, Alignment, Cultivation, and Closure. (Developed by the University of WI-Madison's Institute for Clinical and Translational Research)
Do you have a mentoring-related resource that you'd like to share with other faculty? E-mail us at firstname.lastname@example.org.